GEP 2024 - Meeting Management

To manage the logistics for the third meeting of the FLOW GEP group.

To identify venues in Copenhagen that met the client's requirements while fostering a collaborative environment for guests to discuss the FLOW trial results and future developments.

Liaise with preferred external vendors chosen by the client.

We sourced, managed and coordinated a venue that included a main plenary space and 5 breakout rooms.

Leveraging our expertise, we managed all the meeting requirements, within meeting parameters and compliance guidelines; including:

•    Logistics
•    Travel arrangements
•    Flight bookings
•    Visa support
•    Transfers
•    Hotel accommodation
•    Post-event reporting
•    TOV (Transfer of Value) documentation
•    Delegate expense procedure

We were also responsible for creating and managing the event’s registration platform:

•    Sending electronic invitations
•    Confirmation emails
•    Monitoring progress
•    Tracking & reporting

A professionally delivered meeting that ticked all the boxes and left the client extremely happy with the excellent service delivered.

It has been wonderful to work with all of you on this event. Thanks very much for your diligent and professional work that resulted in a fantastic FLOW GEP meeting. I look very much forward to our future events and wish you all a nice summer.